New opportunities are available for groups planning events during APHA's Annual Meeting. Reserve a space at the headquarter properties or promote your offsite event to APHA attendees. Take advantage of the new lunch timeslot, additional marketing opportunities and a more comprehensive pricing package. Space is limited!
Questions? Contact Natalie Koo, 202-777-2528.
Headquarter Properties: All APHA sessions and events will be held at the Georgia World Congress Center or the Omni Atlanta Hotel at CNN Center. When booking through APHA you can select one of these properties, making it easy for your guests to travel from sessions directly to your event.
Available Timeslots
Affiliate events may only be held in the timeslots listed below. Requests for times not listed will be approved at the discretion of the event operations team and may incur an additional cost.
Saturday, Nov. 11
- 1-10 p.m. - Business Meeting
Sunday, Nov. 12
- 8-9:30 a.m. - Breakfast Meeting/Event
- 12-2 p.m. - Lunch Meeting/Event
- 6:30-10 p.m. - Evening Reception/Business Meeting
Monday, Nov. 13
- 7-8 a.m. - Breakfast Meeting/Event
- 12:30-2 p.m. - Lunch Meeting/Event (note: conflicts with APHA Awards Ceremony)
- 6:30-10 p.m. - Evening Reception/Business Meeting (note: conflicts with APHA night at the Georgia World Aquarium)
Tuesday, Nov. 14
- 7-8 a.m. - Breakfast Meeting/Event
- 12:30-2 p.m. - Lunch Meeting/Event
- 6:30-10 p.m. - Evening Reception/Business Meeting
Wednesday, Nov. 15
- 7-8 a.m. - Breakfast Meeting/Event
Fees:
Pricing includes LCD screen, projector, laptop, floor microphone, podium microphone, listing in printed program, listing with description and link in digital program, and general promotion of all affiliate events in attendee newsletters. Note: pricing does not change if group does not require the items listed above.
Additional equipment, labor and food/beverage will be at the expense of the affiliated organization.
Room Rental Fee
- Saturday Event - $650
- Breakfast Meeting/Event - $550
- Lunch Meeting/Event - $575
- Evening Event - $600
Event package
Put your event front and center. This upgraded package includes room rental, one blast email on your behalf to attendees and a highlighted listing in the online program. You may select this option on the reservation form.
- Total package: $1,600 (valued at $2,400)
Promote an offsite event: $195
Optional Items
The following promotional opportunities are available for sale to our affiliate organizations. Contact Natalie Koo for more information.
- Digital event banner
- Attendee newsletter advertisement
- Attendee email blast
Policies
Cancellation Penalty: 50% of total. No refunds after Sept. 15.
General Policies:
- Organizations agree to abide by all operational policies and procedures that guide and govern APHA.
- Affiliate events may only be held in the timeslots listed above.
- Organizations may not hold independent scientific sessions at APHA's Annual Meeting.
- Requests are dependent on availability and are not guaranteed.
- APHA reserves the right to make schedule changes. Please do not publish the location of your event(s) until after Sept. 15.
Registration Policies
All guests attending affiliate events taking place between 7 a.m. and 6:30 p.m. at the Georgia World Congress Center or the Omni Atlanta Hotel at CNN Center must have an official Annual Meeting badge. If you would like to invite guests or staff not registered for the meeting please contact Natalie.koo@apha.org by September 1 for special registration instructions. Requests received after September 1 may not be accommodated.
If your event is taking place after hours a badge is not required. However, your guests should be able to present an official invitation email to your event that includes the event title, date, time and location. This is to ensure security and APHA can properly assist your guests.